The Importance of Campus in Your Academic Structure

Utilize the Campus table to define individual campuses, administrative units and locations that make up the institution as a whole.


In general a Campus is a separate, physical entity that operates as an administrative unit or provides a dedicated function for the Academic Institution. 


Each Campus is associated with a primary Location Code and one or more additional Valid Campus Locations. The primary Location is generally the administrative or headquarters unit for the Campus and additional Valid Campus Locations are satellites or affiliates of the Campus at which specific services are provided. 


The functions and definition of one Academic Institution’s Campuses or administrative units may be the same as or completely different from other Academic Institutions.


Consider the following questions when defining Campuses:

  1. What campuses, units or locations within the Academic Institution serve unique populations of students? 
  2. What campuses, units or locations within the Academic Institution process applications and admit students.
  3. What campuses, units or locations offer and administer courses and/or schedule of classes?
  4. What campuses, units or locations offer and support specific academic programs of study? 
  5. What campuses, units or locations have administrative offices, classrooms, information technology labs, libraries and other facilities designed to serve and support students?
  6. What campuses, units or locations provide dedicated staff and student support services for career counseling, academic advising, academic tutoring, registration, financial aid and bill payment?  


Campus is both a student characteristic and a course characteristic:


  • Academic Programs are associated with Campuses and can be offered on one or multiple Campuses. In some instances, Campuses may be entirely responsible for administering specific Academic Programs, Plans and Sub Plans.  
  • Students inherit the Campus as they are admitted into an Academic Program and will carry forward to Student Records and other areas of Campus Solutions.   
  • Course Offerings can be associated with a specific Campus or the Campus can be left blank. It is important to note that each Course can have one or multiple Course Offerings, and each Offering can be associated with the same or different Campuses. 
  • If the Academic Institution has multiple Campuses, and Courses will be organized on more than one Campus, you must either leave Campus blank on the Course Offering, or create multiple Course Offerings.
  • If you have only one Course Offering and utilize a specific Campus, you will not be able to change the Campus on the Class Section when scheduling classes each term.
  • Campus is an important component for setting up tuition and fees in Student Financials.  Special attention should be given to how Campuses and Locations are structured and utilized.  
  • Specific Term Fees and Course Fees can be charged based on the Campus of the Course Offering, as well as the Location. Campus serves as an umbrella in which specific fees can be defined for all Locations that are associated with the Campus. 
  • Term Fees and Course Fees can also be charged based on the Campus of the student enrolling in the course.

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